© 2018 Winterization

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Wesley Foundation 

435 W. State Street

West Lafayette, IN 47907

Winterization 2019 Co-coordinators:

Adam Hemmelgarn, Garret Smith, Glen Robyne

info@purduewinterization.org

765-421-6345

Registration is now open!

Registration for Winterization 2019 is now open! Click here to register.

If you are wanting to register as a group and work together, every individual must fill out the form! The group leader should fill the form out first, and when asked whether they would like to create a group, select a group to join, or list themselves as an individual, the group leader should select create a group. Once the leader has filled out those additional questions, they should share the name with their group members. The group members then will each go in to register individually and they will select the option to join a group. A drop down will appear and they will scroll and find their group name (group names are populated at the time they were created). If they cannot find their group they should reach out to us at info@purduewinterization.org.

What to Expect

  • If you drive, please park in one of the following places:  along Marsteller St, along Ag Mall Dr., Pao Hall Lot,  along Sheetz St., Hark Hall Lot, Sheetz St. Lot, Wood St. or Grant St. Parking Garages.

 

  • All volunteers will meet at Saint Thomas Aquinas Church (corner of State and Marstellar, across from Stewart Center) on Saturday, November 9th, 2019.

 

  • Check-in will begin in the morning at the designated time for your wave. Wave 1 registers from 7:30  am to 8:20 am and Wave 2 registers from 8:30 am to 9:20 am.   Volunteers will divided into service teams of 8-15 people (depending on space availability — you can choose your group!)

 

  • Breakfast food will be served and entertainment provided during the check-in.

  • Group leaders are the only ones who are able to pick wave preference. When you register, if you join an existing group, you will you will be assigned to the wave chosen by your group leader.

 

  • During check-in, group leaders will receive the day’s instructions and directions to resident’s homes.

 

  • After check-in has closed, service teams will gather for opening ceremonies in the St. Tom’s sanctuary  and afterwards will receive their supplies at the Wesley Foundation (just two doors east at 435 W. State St.).

 

  • Service teams will receive directions to several homes where they will interact with residents and help winterize homes and yards.  After a morning of service everyone is invited to Wesley Foundation (435 W. State St., one short block east of St. Tom’s, at the corner of State and Sheetz) around  to return supplies and to enjoy lunch.  Lunch (free to all volunteers) will be served from noon to 2:30 pm.

 

  • Supplies are provided, however, it would be wise to bring your own work gloves and any winterizing equipment you have (rakes, tarps, bush trimmers, ladders).

 

  • Be sure to dress for the weather!

Event Schedule

7:30am-8:20am unregistered volunteers  come to west door of St. Thomas Aquinas Church

7:30am-8:20am Wave 1 Check-in/Breakfast starts at Saint Thomas Aquinas Church (corner of State and Marsteller)

8:30am Wave 1 opening ceremonies

9:00am-1:00pm Wave 1 winterizes homes!

8:20am-9:20am unregistered volunteers come to west door of St. Thomas Aquinas Church

8:30am-9:20am Wave 2 Check-in/Breakfast

9:30am Wave 2 opening ceremonies

10:00am-2:00pm Wave 2 winterizes homes!

1:00pm-2:30pm Lunch

Shirts

Coming

October

2019

This year we will have long sleeved T-shirts. The cost is $10, shirts MUST be paid before you pick them up. You can either give it to the administrative staff at Wesley Foundation (building opposite to the PMU) or stop by the t-shirt table on the day of. Please make checks out to “Wesley Foundation at Purdue.” 

CREW

WHO ARE THEY?

  • CREW members make Winterization happen by volunteering behind-the-scenes and helping with the organization, leadership, and advanced planning of the event.

  • CREW is made up of 20-30 enthusiastic, service-minded individuals who are interested in becoming more involved with community service and our mega-service event.

  • Weekly meetings on Tuesdays at 7pm at Wesley Foundation.

WHAT DO THEY DO?

  • Collaborate with other members within 5 different committees:

Volunteers - Designing and hanging flyers; chalking; distributing information to campus organizations (religious groups, sororities/frats, clubs, etc.) about volunteering for Winterization. Sends out mass-emails to current students (via SAO), previous volunteers; maintains Winterization Facebook page. Organizes registered volunteers into smaller service groups of 8-10 people, creates a program used to check in volunteers on service day. This committee is also in charge of organizing volunteers using Excel, arranging the registration room, and checking-in volunteers on the day of. Computer proficiency is a must.

Residents - Responsible for recruiting and contacting individual residents interested in utilizing our service; phone calls with elderly residents of Greater Lafayette to inquire type of work needed; postcard advertisement.

Public Relations- Contacts local newspapers and television stations with press releases; arrange interviews, articles, and advertisements. This committee focuses on publicizing a positive reputation for Winterization throughout our community; promotes volunteerism in general. Responsible for creating a slideshow thanking all donors for their contributions that will be played during opening ceremonies, distribute thank you sheets for volunteers to sign, and hanging signs around St. Toms the night before the event.

Work Teams - Records current supply list (supplies include: rakes, tarps, ladders, clippers, newspapers, spray bottles, etc.), contacts organizations and businesses for additional donations, responsible for monitoring supply use, and making sure all borrowed supplies are returned. This division uses an online program to plot each house we will be servicing, grouping houses together for each work team. Proficiency with computers is a must, excessive use of Excel and mapping software. 

Food - In order to provide free breakfast and lunch to all volunteers, members of the Food committee are responsible for acquiring food donations from local businesses, contacting businesses via phone, and preparing the appropriate amount of food to be served to volunteers.